LEANWARE TEAM
Full Stack Developer, UI Designer & Project Manager
CLIENT OVERVIEW
ENOVIS is a software consultant firm based in Aruba.
They approached Leanware in search of a reliable partner capable of fulfilling the Staff Augmentation model to address the requirements of a local client project.
ENOVIS' local client is a company that provides janitorial services across various markets, including hotels, industries, retail, etc., and also deals in the sale of supplies for these services. A primary challenge they face is the lack of clarity in tracking which janitor is working on which client project at any given time.
Given that a client like a hotel may have multiple projects (e.g., window cleaning and pool filter maintenance), each involving different staff (janitors) and supplies, managing these projects efficiently becomes complex. This complexity is compounded when staff changes occur due to unforeseen circumstances, such as illness, leading to cost variations and impacting project profitability.
Leanware's development team collaborated closely with ENOVIS to deliver the platform and solutions that the local client was seeking, under the Staff Augmentation Model.
Python, React.js, Google Cloud Platform, Django
Tech Stack Involved
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Leanware's intervention to resolve ENOVIS' client challenges involved:
Custom Web Application Development:
We developed a tailor-made web application designed to streamline the management of janitorial services and supplies.
Project and Staff Management Features:
The application included functionalities to track the allocation of janitors to various projects, ensuring efficient staff deployment and management.
Cost Tracking and Reporting Features:
The solution provided tools for tracking the costs associated with each project, including wage variations due to staff changes, helping to understand the profitability of each project.
Real-Time Visibility and Control:
We implemented features that offered real-time visibility into project status, staff location, and resource utilization, enabling better control and decision-making.
SERVICES PROVIDED
UX & UI DESIGN
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Design user flows with variants that align with user stories and criteria while maintaining brand identity
Components were designed to fullfill management's need to monitor janitors effectively.
Before Leanware:
ENOVIS struggled to find the right partner to fullfill their clients needs.
The local client's profitability was uncertain due to untracked cost variations and inefficient resource allocation.
After Implementing Leanware’s Solution:
Succesful Staff Augmentation Model: Leanware effectively supplemented ENOVIS’s in-house capabilities with specialized skills and resources, leading to significant improvements in their operations.
Improved Project Management: The custom web application allowed for efficient and transparent management of janitorial projects and staff assignments.
Enhanced Cost Tracking: Local client gained the ability to accurately track and report costs related to each project, taking into account staff changes and wage differences.
Increased Operational Efficiency: The solution provided ENOVIS with the tools to optimize resource allocation and staff management across various projects.
Data-Driven Decision Making: With real-time visibility into project statuses and costs, ENOVIS could make more informed decisions, improving the profitability and efficiency of their services.
From Blueprint to Delivery
RESULTS
FAQ
Frequently Asked Questions
Can it automatically calculate overtime and holiday pay rates?
Yes. Custom rules by state, union, or contract can be automated, including daily/weekly overtime, night differentials, split-shift premiums, and holiday multipliers.
What training is needed for office staff and field workers?
Office staff need 3–5 hours of onboarding for scheduling, contracts, billing, and reporting. Field workers usually need a 10–20 minute tutorial or a simple one-page guide.
How do I migrate from Excel spreadsheets and paper schedules?
The migration process involves mapping your current data, cleaning inconsistencies, importing clients, sites, workers, schedules, and contracts, and then running a staged rollout with dual systems.
Can clients see real-time progress of cleaning tasks?
A client portal can show checklists, attendance, photos, service logs, and notifications when tasks are completed.
Will it work offline when janitors are inside buildings with no signal?
Offline mode can allow task checklists, time tracking, and photos to be captured locally and synced automatically once the device reconnects.
How many janitors and clients can the system support?
A scalable backend can support from 50 workers to thousands, as long as the database and cloud infrastructure are designed for load and concurrency.
Can it handle both recurring contracts and one-time cleaning jobs?
Yes. The architecture can support long-term scheduled contracts while also letting you dispatch ad-hoc, emergency, or seasonal jobs.
What’s the monthly cost to maintain and host this type of system?
Maintenance typically runs 15–25% of the project cost per year, plus cloud hosting of $300–$1,200/month depending on user volume and data.
How do I prevent time theft and verify janitors are at job sites?
GPS geofencing, QR scans at entry points, timestamped photos, Wi-Fi verification, and automated alerts when someone checks in outside approved zones can drastically reduce time fraud.
Can it integrate with QuickBooks for invoicing and payroll?
Yes. QuickBooks Online and Desktop can sync clients, invoices, hours, pay rules, and expenses with standardized APIs or connectors.
What if my janitors don’t have smartphones or aren’t tech-savvy?
You can use SMS check-ins, QR code badges, NFC tags, automated phone call check-ins, or ultra-simplified mobile screens to keep adoption friction-free.
How do I track supply costs per project and know if I’m profitable?
The system can log supplies used per site, allocate them to jobs, compare labor + supplies vs contract revenue, and show real-time profitability per client, location, and shift.
Can the system handle multiple clients with different billing rates and service packages?
Yes. A well-designed system can include tiered pricing, contract-based rates, time-based premiums, and service bundles per client.
How long does it take to develop a janitor scheduling and tracking system?
An MVP takes 10–16 weeks. A full, production-ready system usually takes 6–10 months depending on custom workflows and integrations.
What’s the cost to build custom workforce management software for a cleaning company?
A typical custom platform ranges from $60k–$250k depending on features like scheduling, GPS verification, client portals, payroll rules, and integrations. Costs rise with multi-location management, offline mode, and complex billing logic.
Yes. Custom rules by state, union, or contract can be automated, including daily/weekly overtime, night differentials, split-shift premiums, and holiday multipliers.
MVP development typically requires a few months. Complex migrations take longer. Timeline depends on scope, integration complexity, and data migration requirements.
Yes, we accommodate various engagement lengths for dedicated developers. Project-based work handles shorter timelines for specific deliverables like migrations or performance optimization.
All code undergoes peer review, includes comprehensive tests, follows TypeScript strict mode, and meets ESLint standards. We implement CI/CD pipelines with automated testing before production deployment.
Yes, we regularly join ongoing projects. Initial assessment reviews architecture, identifies technical debt, and establishes development standards before beginning feature work.
We work with current Supabase platform including latest PostgreSQL versions, Edge Functions, Realtime, Storage API, and Auth. We stay current with platform evolution and beta features.
Daily async updates via Slack, weekly video calls for sprint planning, bi-weekly demos showing progress. Full code visibility through GitHub with detailed pull request documentation.
Yes, we execute NDAs before discovery phase. All code and intellectual property belongs to you. We maintain strict confidentiality and security protocols for proprietary systems.
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